Working With Gross Lease Occupancy Information
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Enter a worth that defines a location definition, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
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Base Area Type

Select the base location type for a record. The system will apply the accumulation of GLOA and GLA modifications to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)

Enter user-defined codes from UDC table 15/AR that define adjustments to the base area type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that specifies adjustments to the base area type for gross leaseable location (GLA).

Program ID

The system shows one of the following values:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area provides an overview of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease inhabited area (GLOA) and gross leasable location (GLA) for all systems in a building or residential or commercial property for a given period. You can offer the info from the R15141 report to brokers who are seeking residential or commercial properties to lease and to landlords who can provide the details to potential renters.

When you run the R15141 program, the system:

- Uses the dates entered in the processing choices to determine the time period, based on the lease dates, for which the calculations apply.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA modification worths from the Area Master table (F1514).

Processing choices enable you to define how the system performs the calculations, along with whether the computations should be carried out for all lease statuses and lease types. You can also run the program for specific structure (business unit) category codes to figure out tenancy for a group of structures (for instance, the occupancy on A-rated residential or commercial properties).

You can run and keep multiple versions of the R15141 program. For instance, you can run the program using area values from the very first of the month and after that run the program again utilizing area values from completion of the month. You can also run the R15141 program to acquire GLA and GLOA results for a defined area meaning to ensure a more accurate denominator calculation for share element denominator and renter exemption rule estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification area types specified in Area Definitions table (F15142) will be used to change the values for GLOA and GLA that are populated in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs recover worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options allow you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system uses to determine gross leasable locations (GLA) and gross lease inhabited locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation approach from UDC table 15/OM that figures out the occupied area for an unit. Values are:

1: Select area worths since the very first day of the month.

2: Select location values as of the last day of the month.

3: Select location values since the 15th day of the month.

4: Select an average location for the month. (Average = Total occupied location/ Days in the month.)

4. Refresh Action

Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the value in the Deletion Method processing choice. The system will then re-calculate occupancy.

1: Delete only. The process will end after the system deletes records from F15141.

Note. If you enter 1 in the Deletion Method processing option, you need to still get in a calculation method and location meaning to determine the records the systems selects for removal.

5. Deletion Method

Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information selection, date range, estimation approach, and area definition worths in the processing choices.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location definition to use to determine the occupied area for a system.

The base area type is used to compute unadjusted area values for GLOA and GLA. If you get in change location types for GLOA and GLA, the system will use those location amounts to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or uninhabited for the time period from the dedication date to the lease start date. Values are:

Blank: The system is uninhabited.

1: The unit is occupied.

Lease Status

Specify which rents to pick for processing based on the lease status